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Project Finance Coordinator - Statewide Programs

Outreach and Marketing Intern

What We Need

Cascade Bicycle Club is seeking an energetic, community-minded Outreach and Marketing Intern. The ideal candidate will have a passion for biking, a desire to inspire community members to engage in biking for transportation and recreation, and a willingness to share information verbally and visually.

Who We Are

Cascade Bicycle Club, the nation's largest statewide bicycle nonprofit, is 9,500-members, 56-years old, and 54-staff strong, serving bike riders of all ages and abilities throughout the state of Washington. We teach the joys of bicycling, advocate for safe places to ride, and produce community rides and events. Our signature programs include the Seattle to Portland ride, the Pedaling Relief Project, advocacy for connected trail networks and on-street bike networks in Seattle and across the Puget Sound Region, Free Group Rides, Adult Classes, Let's Go, and the Major Taylor Project.

Washington Bikes promotes the health, safety, environmental, and economic benefits of bicycling. We advocate for people who bike, endorse political candidates, and hold officials accountable. We collaborate with community members and public officials to shape policies and investments in active transportation that create equitable, sustainable, and thriving communities across Washington state.

Our Values

Equity - We lead with a racial equity lens to eliminate inequities in community health outcomes and in mobility and transportation access. Bicycles are a tool for liberation.
Climate Justice & Clean Air - Bicycles are a clean, healthy, and affordable solution to help solve the climate crisis, clean our air, reduce transportation pollution, and create sustainable communities.
Community - We create opportunities for people to come together by removing barriers and fostering a sense of belonging. Bicycles are an integral part of creating connected, equitable and thriving communities.
Safety - Safety is a right; we champion spaces that foster physical and emotional wellbeing.
Collaboration - We share power, resources, and knowledge as a means to enrich lives and form mutually beneficial partnerships. We celebrate the existing strengths of our partners and participants and seek to be an accessible asset for others.

For a detailed description of the organization and its programs, please visit http://www.cascade.org or http://www.wabikes.org

What You’ll Bring

Duties and Responsibilities

Collaborate with the Community Engagement Manager to deploy a season of tabling activations near trails, and at community events across the region.
Coordinate and organize outreach materials (e.g. flyers, posters, pamphlets).
Devise interactive activities that intrigue and engage the public.
Set up, table, and tear down promotional booths.
Load, transport, and unload tabling materials.
Spark conversations and answer questions about Cascade’s work, including educating the public on Cascade rides, events, programs, advocacy efforts, and education initiatives.
Devise fun, interactive ways to support advocacy campaigns and guide outreach efforts.
Capture and create engaging photo and video content to communicate Cascade’s programs, mission, and community engagement.
Edit and produce short-form visual content for internal and external use (e.g. blog posts, social media, and presentations).
Provide additional event support as needed.

Skills and Competencies

Strong interest in cycling advocacy, community livability, and sustainable transportation.
Strong inter- and intra-personal skills, and a desire to learn and grow professionally.
Willingness to engage in public-facing outreach (talking to strangers about Cascade while tabling for long stretches of time).
Commitment to racial and educational equity.
Highly organized with the ability to manage multiple tasks and meet deadlines.
Flexibility and a commitment to building and maintaining authentic relationships.
Willingness to work collaboratively within the department and across departments.
Flexible schedule with willingness to work weekends and occasional evenings.
Ability and willingness to perform work autonomously.
Ability and willingness to work outdoors.

Qualifications

Demonstrated ability to work with a variety of personality types, facilitate large groups, and provide stellar customer service.
Creative communication and design skills with strong verbal and writing skills for print and non-print marketing materials.
Strong interest in community event coordination and public engagement.
Knowledge of trail infrastructure and routes in the Puget Sound Region or a desire to learn.
Experience editing photo and video content preferred.
Familiarity with social media and/or graphic design (Canva) is a plus.
Availability and willingness to frequently work evenings and weekends.
Access to reliable personal transportation for commuting to outreach events throughout Puget Sound that may or may not be accessible via public transportation.
If you do not have access to a personal vehicle, it will be necessary to use a Cascade-provided cargo bike to transport materials and travel to outreach events.
Proficiency with Google Suite.

Job Details

This position is seasonal, hourly, and non-exempt. Given the nature of community outreach, weekend and evening work is required as a core part of this role. This includes support of Cascade rides and events throughout the season. Typical weekly hours for this position range from 20 to 24 hours. If you would like to work more hours, there may be organizational tasks to accommodate this. We are planning to hire several positions to cover the ride season of May through September. This could include candidates who can work those full five months, or candidates who are available for a subsection of that time frame. This seasonal position will end no later than Sept. 30, 2026.

The hourly rate for this position is $23 per hour.

Cascade offers a robust benefits package, which includes:

401k with 5% employer matching.
Free entry and guest pass on most Cascade rides.
Paid sick time accrued at a rate of 1 hour per 40 hours worked.
Abundant discounts and offers with retailers and partner organizations.
Beautiful open office workspace with fresh airflow and bright natural lighting.
Flexible schedule available.
Option to sit or stand with individual, adjustable motorized desks.

To Apply

Submit a resume as a PDF document to resume@cascade.org with “Bicycle Outreach Intern” in the subject line. In place of a cover letter, please answer the following questions in your email:

In one paragraph, what is your interest in this position? Why do you want to work for Cascade?
What is your experience with customer service or outreach (tabling) work? This could be paid or volunteer experience.
Roughly how many hours per week would you prefer to work? What is your desired start and end date for this position?

Cascade Bicycle Club is on a journey to becoming an anti-racist organization. We strongly encourage applications from people who have historically been underrepresented in the bicycle industry, advocacy, and nonprofit work.

Cascade is an Equal Opportunity Employer and is committed to diversity, racial equity, and inclusion. Cascade does not discriminate on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, genetic information, marital status, record of arrest or conviction, or any other factor that the law protects from employment discrimination. We strive to have a diverse board, staff, and volunteer base that is reflective of the communities we serve. This position is subject to reference checks and the completion of a background check. Cascade will consider qualified applicants for employment pursuant to the Seattle Fair Chance Employment Ordinance and Washington State Fair Chance Act.

Covid-19 Vaccination Requirement

If hired, you will be required to submit proof of vaccination.

Hiring Timeline

We anticipate a rolling start date depending on the candidate pool. The earliest start date would be May 1, 2026.

Operations Coordinator

What We Need

Cascade Bicycle Club is seeking a flexible and detail oriented team player to serve as the next Operations Coordinator. The Operations Coordinator will serve this dynamic, well-established, and respected organization by supporting the Finance and Operations team in insurance, human resources administration, and office operations.

Who We Are

Cascade Bicycle Club, the nation's largest statewide bicycle nonprofit, is 9,500-members, 56-years old, and 52-staff strong, serving bike riders of all ages and abilities throughout the state of Washington. We teach the joys of bicycling, advocate for safe places to ride, and produce community rides and events. Our signature programs include the Seattle to Portland ride, the Pedaling Relief Project, advocacy for connected trail networks and on-street bike networks in Seattle and across the Puget Sound Region, Free Group Rides, Adult Classes, Let's Go, and the Major Taylor Project.

Our Values

Equity - We lead with a racial equity lens to eliminate inequities in community health outcomes and in mobility and transportation access. Bicycles are a tool for liberation.
Climate Justice & Clean Air - Bicycles are a clean, healthy, and affordable solution to help solve the climate crisis, clean our air, reduce transportation pollution, and create sustainable communities.
Community - We create opportunities for people to come together by removing barriers and fostering a sense of belonging. Bicycles are an integral part of creating connected, equitable and thriving communities.
Safety - Safety is a right; we champion spaces that foster physical and emotional wellbeing.
Collaboration - We share power, resources, and knowledge as a means to enrich lives and form mutually beneficial partnerships. We celebrate the existing strengths of our partners and participants and seek to be an accessible asset for others.

For a detailed description of the organization and its programs, please visit http://www.cascade.org or http://www.wabikes.org

What You’ll Bring

Duties and Responsibilities

Office & Operational Support (50%)

Support day-to-day office operations, ensuring smooth functioning of office systems, equipment, and workspace logistics.
Coordinate onboarding and offboarding logistics, including equipment setup, system access, and workspace preparation.
Maintain inventory of office equipment and supplies; coordinate repairs, replacements, and vendor services as needed.
Serve as a liaison with building management, service providers, and operational vendors.
Maintain emergency preparedness documentation and support coordination of required safety training(s).
Assist with implementation of operational improvements, system upgrades, and workflow enhancements.
Manage daily mail including checks received documentation.

Administrative Support – HR Manager & Finance/Operations (30-35%)

Provide administrative and project support to the HR Manager and Finance & Operations team.
Coordinate scheduling, documentation preparation, and follow-up related to HR and operational initiatives.
Maintain accurate HR records, personnel files, and compliance documentation.
Support benefits administration processes, including enrollment tracking, invoice coordination, and employee communications.
Assist with preparation of reports, data tracking, and documentation needed for audits, renewals, and annual filings.
Support workers’ compensation, unemployment claims, and leave tracking processes.
Assist in maintaining operational policies, procedures, and internal documentation.
Cross-train within the Finance and Operations Department to serve as additional support for payroll, tech set up, and the handling of administrative credentials.
Provide administrative coordination for annual reporting requirements, including the Public Benefit Report, WA State Annual Report, and similar reports.
Manage business license renewals, Secretary of State filings; maintain compliance calendar.

Business Insurance Lead (15-20%)

Serve as the primary point of contact for all organizational insurance policies, including general liability, D&O (Directors & Officers), workers’ compensation, and other business coverages.
Manage annual insurance renewals, applications, documentation collection, and broker communications.
Track certificates of insurance and fulfill internal and external requests.
Create and maintain organized insurance records and ensure policy documentation is current and accessible.
Support claims coordination and documentation in partnership with leadership and external providers.
Monitor coverage requirements to ensure compliance with contracts, leases, and funder obligations.

Skills and Competencies

Strong organization and administrative coordination skills; able to manage multiple processes, deadlines, and documentation requirements simultaneously while maintaining accuracy and attention to detail.
Strong written and oral communication skills, with the ability to clearly explain policies, procedures, insurance requirements, and operational processes to staff and external partners.
Strong problem solving skills, with the ability to improve administrative systems, identify operational gaps, and support practical, equitable solutions.
Demonstrated ability to build collaborative working relationships with staff, vendors, brokers, building management, and external partners in a professional and service-oriented manner.
Demonstrated commitment to applying racial, gender, and economic justice lenses in workplace practices and operational systems.
Demonstrated competence in supporting HR and finance-related administrative functions, including benefits tracking, insurance coordination, reporting, and compliance documentation
A collaborative and flexible style, with a strong service mentality.
Ability to adapt to changing priorities and support cross-functional teams.
Ability to maintain professional boundaries, exercise sound judgment, and handle confidential information with discretion and integrity.

Qualifications

1-3 years of professional experience in Human Resources, operations, business administration, or a related field, including experience supporting recruitment, benefits administration, employee records, insurance coordination, or office operations.
Working knowledge of employment laws and regulations (e.g., FMLA, ADA, PFML, workers’ compensation, unemployment, I-9 requirements) and the ability to apply policies accurately while escalating complex issues as appropriate (preferred).
Demonstrated ability to build collaborative relationships and provide responsive administrative support to staff, managers, vendors, brokers, and external partners.
Experience maintaining organized systems and documentation, managing multiple priorities, and supporting improvements to administrative or operational workflows.
High level of discretion, confidentiality, and professional judgment, with proficiency in HRIS systems and standard office software (e.g., Microsoft Office or Google Workspace).

Job Details

This position is full-time, hourly non-exempt and remote-hybrid eligible. Residence in Washington state and the ability to come into the office three to four days per week are required, with the potential for remote work one to two days per week. Some weekend and evening work may be required. This includes support of Cascade rides and events throughout the year. Typical weekly hours for this position are Monday-Friday, 9 a.m. to 5 p.m.

Commensurate with the experience and qualifications of the selected candidate, the salary range starts at $28.13 with a midpoint of $33.76 per hour, along with a competitive benefits package. New hires typically start between minimum and midpoint.

Cascade offers a robust benefits package, which includes:

Employer-sponsored health, dental, vision, and life insurance
Optional long-term disability and additional life insurance coverage
Option to contribute to a health and/or dependent care FSA
401k with 5% employer matching
160 hours of paid time off front-loaded annually + 12 paid sick days + 12 paid federal holidays
Office-wide paid winter recess between Dec. 25 and Jan. 1
4 weeks paid parental leave after one year of employment
ORCA transit pass
$60 monthly cell phone stipend
Free entry and guest pass on most Cascade rides
Abundant discounts and offers with retailers and partner organizations
Beautiful open office workspace with fresh airflow and bright natural lighting.
Option to sit or stand with individual, adjustable motorized desks.

To Apply

Submit a resume and cover letter as PDF documents to resume@cascade.org with “Operations Coordinator” in the subject line.

Covid-19 Vaccination Requirement

If hired, you will be required to submit proof of vaccination.

Hiring Timeline

Estimated date of hire for this position is May 2026. Application review will begin March 30. Priority will be given to applications received by this date.

Project Finance Coordinator - Statewide Programs

What We Need

Cascade Bicycle Club is seeking a Project Finance Coordinator - Statewide Programs (or “Project Coordinator”) to help oversee contracting and payment flows (receivables and payables) in support of Cascade’s Statewide Bicycle Safety Education Programs (the “statewide program”), a 16-year, $216 million initiative funded as part of Move Ahead Washington legislation and the Climate Commitment Act. The ideal candidate is detail-oriented, data-driven, passionate about youth development and racial equity, and possesses strong communication and organizational skills.

The Project Finance Coordinator will support Cascade with the reporting required of all partner organizations implementing programming across the state. This includes supporting the Director of Finance and Operations and the Project Finance Coordinator in reporting on grantee, subcontractor, and consultant progress (Narrative + Financial Reports), collating data from partner organizations and Cascade’s internal costs, and submitting to Washington state for review and reimbursement. The Project Finance Coordinator will likewise support Cascade’s Statewide Partnership Managers with partner program fidelity reporting.

Lastly, the Project Finance Coordinator will provide detailed feedback to the Statewide Programs Team on internal and external financial and narrative reports to inform our status in relation to the five dimensions of Program Fidelity:

Adherence
Exposure
Quality of Delivery
Participant Responsiveness
Program Differentiation

Who We Are

In March 2022, Cascade Bicycle Club was selected by the State of Washington (as part of the Move Ahead Washington (MAW) investment program) to help expand cycling safety education to schools and students across the state. The MAW will have two programs: one targeting grades three through eight with in-school Physical Education programs, and another serving middle and high school students through after school youth development programs. The curriculum for grades three through eight is modeled on the Let’s Go and Let’s Go Further programs in Seattle and Edmonds that teach students biking and walking safety through PE classes. The middle and high school programming (Youth Development Program) is inspired by Cascade’s Major Taylor Project, which empowers youth through after-school bicycling clubs and earn-a-bike programs in South Seattle and Tacoma communities that have been historically underserved. These youth education and enrichment programs are the largest statewide youth bicycling education initiatives of their kind in the nation.

Our Values

Equity - We lead with a racial equity lens to eliminate inequities in community health outcomes and in mobility and transportation access. Bicycles are a tool for liberation.
Climate Justice & Clean Air - Bicycles are a clean, healthy, and affordable solution to help solve the climate crisis, clean our air, reduce transportation pollution, and create sustainable communities.
Community - We create opportunities for people to come together by removing barriers and fostering a sense of belonging. Bicycles are an integral part of creating connected, equitable and thriving communities.
Safety - Safety is a right; we champion spaces that foster physical and emotional wellbeing.
Collaboration - We share power, resources, and knowledge as a means to enrich lives and form mutually beneficial partnerships. We celebrate the existing strengths of our partners and participants and seek to be an accessible asset for others.

For a detailed description of the organization and its programs, please visit http://www.cascade.org or http://www.wabikes.org

What You’ll Bring

Duties and Responsibilities

Track and coordinate the satisfaction of contractual compliance deadlines, requirements, and regulation implementation.
Receive monthly contract expenditure reports from partner organizations (and Cascade. internally); review for alignment to agreed contracts and submit to WSDOT for reimbursement.
Communicate directly with funded partner organizations to clarify reporting requirements and provide feedback on final reporting submissions.
Implement tracking system internally to track that all contracted parties are submitting reports as required and that budgeted spending tracks with contract agreement and outcomes (e.g. contract tracking system).
Collaborate with the Statewide team in the preparation of quarterly progress and financial reports for WSDOT and the state Legislature.
Advise Programs Team on reporting requirements for WSDOT Contract (over time, this person will be the main resource for aggregation and monitoring contracts with subgrantees)
Carry out quality assurance activities.
Manage programmatic reporting deadlines.
Support general compliance (expense/receipt diligence).
Partner with colleagues to ensure they are well-equipped to provide compliant services to partner organizations.
Review grant and contract agreements prior to execution to certify programmatic data collection methods, which will in turn ensure compliance with contractual requirements.
Complete special projects and other related duties as assigned.
Assist Finance and Accounting team as needed (basic AR/AP; admin support).

Skills and Competencies

Comfortable working with financial and programmatic data.
Strong collaboration and ability to work closely and respectfully with people from different backgrounds and perspectives.
Exceptional project management, including ability to develop and track progress against project budgets.
Highly organized.
Strong communication skills (verbal and written).
Creative problem solver.
Ability to work independently and under complex, evolving, and unpredictable situations.
Highly competent with technology (e.g., Google tools, Excel spreadsheets, and databases such as Salesforce).

Qualifications

2+ years of related experience required, with a demonstrated record of success in supporting program and policy compliance and assisting with audit preparation.
Understanding of the General Ledger.
Proven Experience in Accounts Payable & Accounts Receivable.
Demonstrated proficiency in Excel.
Proficiency in Google Workspace and Microsoft 365 apps.
Commitment to uphold Cascade Bicycle Club’s values.

Job Details

This position is full-time, salaried non-exempt and remote-hybrid eligible. Generally, work can be done off-site, provided there is no loss to team collaboration, the needs of the organization, and the essential functions of the position. However, residence in Washington state and the ability to come into the office at least one day a week is required. Some weekend and evening work may be required. Typical weekly hours for this position are 40.

Commensurate with the experience and qualifications of the selected candidate, the salary range starts at $63,195, with a midpoint of $75,834 per year together with a competitive benefits package. New hires typically start between minimum and midpoint.

Cascade offers a robust benefits package, which includes:

Employer-sponsored health, dental, vision, and life insurance.
Optional long-term disability and additional life insurance coverage.
Option to contribute to a health and/or dependent care FSA.
401k with 5% employer matching.
160 hours of paid time off front-loaded annually + 12 paid sick days + 12 paid federal holidays.
Office-wide paid winter recess between Dec. 25 and Jan. 1.
4 weeks paid parental leave after one year of employment
Flexible schedule available.
ORCA transit pass.
$60 monthly cell phone stipend.
Free entry and guest pass on most Cascade rides.
Abundant discounts and offers with retailers and partner organizations.
Beautiful open office workspace with fresh airflow and bright natural lighting.
Option to sit or stand with individual, adjustable motorized desks.

To Apply

Submit a resume and cover letter as PDF documents to resume@cascade.org with “Project Finance Coordinator” in the subject line. In your cover letter please highlight your experience in or knowledge of financial reporting to government agencies and your connection to Cascade’s values.

Covid-19 Vaccination Requirement

If hired, you will be required to submit proof of vaccination.

Hiring Timeline

Estimated date of hire for this position is May 2026. Application review will begin March 30. Priority will be given to applications received by this date.

Volunteering

For upcoming volunteer opportunities, visit cascade.org/volunteer