Volunteer Reimbursements

Find tutorials and guides to enhance your volunteering experience, whether you're new or you've volunteered for years. Our resources, including quick tutorials and comprehensive volunteer guides, are designed for efficient learning and effective community contribution.

Volunteer receipts

Volunteer receipt reimbursement form

Instructions
If you had to buy a meal, snacks, coffee, or supplies for an event, please save your receipts and upload them to this form.

All Volunteers
If you are buying supplies for an event, please save your receipts and add them below.

Route Markers
We will reimburse you for a meal, snacks, and coffee -- up to $75 a day while you are out route marking. This is a very generous reimbursement policy, please do not take advantage of it.

Support Drivers (single-day events)
Please stop by the event Start / Finish Line and Rest Stops to get meals, snacks, and coffee.

Support Drivers (multi-day events)
Please stop by the event Start / Finish Line and Lunch Stop to get meals, snacks, and coffee as much as you can. If you are not able to eat at the Start / Finish Line or Lunch Stop then Cascade will pay up to $75 a day for meals, snacks, and coffee.

During our busiest time of year (Late April though August) it may take up to a month for you to receive your reimbursement check.

If you have any questions please email volunteer@cascadebicycleclub.org

Volunteer odometer

Volunteer mileage reimbursement form

Instructions

Mileage that Qualifies for Reimbursement

  • Any mileage accumulated for Route Marking or Support Drivers
  • Mileage for positions that take place outside of a 45 mile radius from both the Cascade office and the volunteer's home

If you drove or biked while you were on your volunteer shift and your worksite was greater than 45 miles from the Cascade office and your home, please submit your miles below.

Mileage should be measured from the Cascade office or your home to your site location; whichever is shorter. Return trips should be measured the same.

The mileage rate is 67 cents per mile if you drive and 33.5 cents per mile if you bike.

Route Markers

What's reimbursable: Mileage driven / biked on route, including return mileage to the first route mark made.

  • Car - Please take a photo of your odometer once you start your route marking session. At the end of your route marking session take another photo of your odometer.
  • Bicycle - Please use Ride With GPS, Strava, or another ride-tracking app to track your mileage while you are riding your bike. Start tracking your miles when you are at the start of your route marking session and stop tracking your ride at the end of your route marking session.

Support Drivers (single and multi-day events)

What's reimbursable: mileage driven on route, including return mileage to the finish line (for routes that are loops) or start line (for routes that are one-way).

  1. Once you arrive on the route and are available to support riders, take a photo of your odometer.
  2. At the end of your volunteer shift, take another photo of your odometer

During our busiest time of year (Late April though August) it may take up to a month for you to receive your reimbursement check.

If you have any questions please email volunteer@cascadebicycleclub.org